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AIAAsc Policies & Procedures

CRITERIA TO BE USED IN GRANTING ACCREDITATION TO SCHOOLS AND COLLEGES
The Commission shall consider all items identified in the professional review to determine:

Commendations
Recommendations
Compliance Requirements for initial or continued accreditation

GUIDELINES FOR ACCREDITATION



1. INITIAL CANDIDACY FOR ACCREDITATION

Complete the application for accreditation and submit it to AIAASC accompanied by the application fee and first year of accreditation fee.
Host a pre-visit from AIAASC that demonstrates the school facility is adequate for the educational program and the educational program and policies are developed, educational staff members have been hired and school policies required by AIAASC have been developed.

CANDIDACY FOR ACCREDITATION IS NOT ACCREDITATION UNTIL THE SCHOOL HAS HOSTED A PROVISIONAL ACCREDITATION VISIT. CANDIDACY ACCREDITATION IS ONLY GRANTED FOR SCHOOLS THAT EXIST IN COUNTRIES THAT REQUIRE ACCREDITATION APPROVAL FOR OPENING.

2. FOR PROVISIONAL ACCREDITATION

Complete the application for accreditation and submit it to AIAASC, accompanied by the application fee, first year accreditation fee, and the notice of approval from the government in the country where the school is located.
Host a pre-visit by AIAASC
Host a provisional accreditation visit by AIAASC
Pay the visit fee for the provisional visit.

3. FOR FULL ACCREDITATION

Prepare a complete self-study using the AIAASC standards and indicators and submit this report at least one month before the full scale visit.
Provide evidence of compliance with all AIAASC standards and indicators.
Show evidence of a comprehensive school improvement plan that focuses on student improvement.
Have the recommendation of the visiting team for full accreditation.

4. FOR CONTINUED ACCREDITATION

Submit to the Executive Director documentation within one year after the full accreditation visit on progress towards meeting the recommendations listed in the report of the full accreditation visit.
Host a full accreditation visit every five years (or if requested by AIAASC) that demonstrates full compliance with all the requirements for full accreditation listed above.


LENGTH OF TERMS FOR ACCREDITATION

FOR ACCREDITATION CANDIDACY One year.
OR PROVISIONAL ACCREDITATION One year after conducting a successful provisional visit.
FOR FULL ACCREDITATION Five years after a successful full scale visit
Upon recommendation of the visiting committee and approval by the Commission, a term of less than five years can be assigned.

LOSS OF ACCREDITATION

A school or college accredited by AIAASC will automatically lose accreditation if one of the following occurs:

Substantial evidence has been found that the school has violated one or more of the accreditation standards.
Suspension of approval by the country in which the school is located.
The school closes; (If it reopens, it must re-apply for provisional accreditation)
The school has not paid the annual fees by the conclusion of the academic year.

ASSIGNMENT OF WARNED STATUS

A school or college shall be classified as "warned" if any of the following should occur and the notice has not been given to AIAASC

A change in ownership of the school or college.
A change in the school or college director/principal.
The school or college has misrepresented its accreditation status.
The school or college has moved to a different location.
A significant change in the school's or college's finances has occurred that could affect the school's or college's ability to provide the program for which it was accredited.
The school or college is involved in any litigation that could potentially have an impact on the educational program.

APPEALS

Should a school or college choose to appeal its assigned accreditation status, it must put the appeal in writing, signed by the principal/owner and be sent to the Executive Director. The standard relating to the appeal should be cited and the specific disagreement explained If it is necessary for the Commission to meet to consider the appeal, it must do so in a timely manner. The costs of the appeal shall be the responsibility of the school or college appealing the decision.

COMPLAINTS

Any stakeholder (staff, student, parent) of a school or college can initiate a complaint by submitting a signed letter to the Executive Director. Complaints must be accompanied by the name and address of the person(s) registering the complaint. The complainant must have used the school's complaint procedure prior to submission of the complaint to AIAASC. Unless the complaint alleges a violation of a governmental law or accreditation standard, the complaint process outlined by the school or college shall be determined as final. The Executive Director, will determine the process for responding to a specific complaint. The process may include:

Notification to the school or college;
Request for a written response from the school or college;
Site visit to the school or college; and/or
Any other investigation deemed warranted by Executive
Director or the Commission.

FEES

Application fee: $350.00
Annual Membership fee: $2500.00
Transfer of Accreditation fee: $200
Visit Fees will be shared among the schools being visited at a specific time.

STAMPING OF DIPLOMAS/TRANSCRIPTS

In the instance that a country or governmental body requires student transcripts and/or diplomas to be stamped by AIAASC, the school will be charged for the cost of the stamping including postage, processing fee and any other fees required for stamping.

TRANSFER OF ACCREDITATION

Any applicant school or college that is already accredited by one of the six regional accrediting bodies in the United States or by another accrediting body approved by the Commission, shall be allowed to transfer the currently held accreditation status with that body and receive reciprocity for that accreditation status.
The school or college must submit an application and a copy of the last visit report from the other accrediting body, along with the $200 transfer of accreditation fee. If AIAASC determines that a site visit should occur, the school or college will be responsible to host that visit. Upon review and approval, the school or college shall thereafter follow the policies and procedures of AIAASC.

RECIPROCITY AND ISSUANCE OF CREDITS

Each school or college shall abide by the following and shall adopt policies for and implementation of procedures for addressing the acceptance of credits: Member schools or colleges are required to accept credits from any school or college accredited by another AIAASC Accredited School or College or schools accredited by any regional accreditation association located in the United States.
Credits must also be accepted from any other accrediting agencies approved by the Commission.
Member schools or colleges are required to adopt written policies and implementation regulations for accepting credits from non- accredited schools or colleges. Schools and colleges hold the ultimate decision when determining whether and how to accept credits from non-accredited schools or colleges.
A credit is a common unit of measure that represents successful student achievement relevant to a predefined area of study. The standard for the predefined area of study shall be determined by national or international guidelines. Typically a full year's credit for high school courses is granted for the student's successful completion of a course of a minimum of 130 clock hours of classroom work or equivalent work (independent study, research, field study, etc). A semester one-half unit is typically equivalent to a minimum of 65 hours. Typically college credits are awarded based on the number of classroom, laboratory and research hours.

RECORDS AND TRANSCRIPTS

Schools are required to maintain a record and transcript for each student. Records and transcripts for students who have been graduated or left the school, must be maintained for a minimum of five years.

Transcripts must include as a minimum, the following:
Date of enrollment and date of withdrawal or graduation.
Full name of student, address, date of birth.
The origin of any credits transferred into the school.
All final semester grades earned each semester at each grade level.
Signature and stamp of the school official certifying the transcript accuracy.

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